Website Beloit College

Beloit College’s Library and Information Technology Services (LITS) team plays with possibilities to enable student success through innovative teaching, learning, and research services; business transformation services; integrated core services; and digital risk and compliance services.

The Library and Information Technology Services Office Manager coordinates the department’s business-related activities, including preparing and managing budgets; preparing purchase orders and processing invoices; purchasing with the departmental purchasing card; tracking orders and deliveries; maintaining equipment inventories, software licensing. and contract databases up-to-date; managing technology and other contracts to ensure uninterrupted access to software and services; coordinating departmental operating communications; coordinating and supporting departmental events; and serving as administrative assistant to the Director of Libraries and CIO.

Characteristic Duties and Responsibilities:

Manage department and program budgets, purchasing, invoices, and contracts.

Establish procedures for preparing the annual Library and Information Technology Services budgets.
Compile budget estimate information for operational, capital, and restricted accounts.
Monitor, review, track, and reconcile department expenditures and budgets including preparation of invoices, credit card statements, and requisitions for payments following accounting policies and procedures while resolving any discrepancies.
Prepare purchase orders, track orders, process invoices and use a departmental purchasing card.
Develop, maintain, and review financial reports, as well as annual statistics and assessment data for the Library and Information Technology department.
Manage the contracts database and keep it current.
Work directly with department staff to prepare and execute contracts for technology and library services.
Manage and keep current the technology equipment inventory and software licensing databases.
Manage department operating communication

Coordinate with LITS and/or Safety and Security staff to create, send, and manage campus alerts and other operating messages.
Review and manage LITS web site content as needed.
Perform general office management

Serve as administrative assistant to the Director of Library and CIO.
Coordinate and support departmental events as needed.
Coordinate, shipping, deliveries, receiving, returns, and exchanges.
Maintain office supply inventory.
Coordinate vendor service and repair scheduling.
Credentials and Experience:

High school diploma required; Bachelor’s degree preferred.
Previous office manager and budget experience preferred.
Strong proficiency with Google Apps for Education and Microsoft Office software preferred.
Proficiency with the use of computers and spreadsheet applications preferred

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