Website Belvidere School District 100

Office Professional – Elementary

Belvidere School District 100

Belvidere, IL


·        High School diploma or equivalent

·        Experience with Word, Excel, Google Drive, e-School, PushCoin, basic NovaTime, basic Business

·        Ability to demonstrate Service Excellence in all interactions with people

·        Basic office skills (answering phones, filing, operation of basic office equipment such as copiers, fax, email, electronic calendars, etc.)

·        Ability to multitask, organizational skills and to work and collaborate with others.

·        Ability to handle confidential information in a discreet manner

·        Ability to maintain confidentiality and discretion when dealing with school employees and public

Primary Responsibilities for this posted position:

·        Develops a positive, welcoming and caring climate in the Office.

·        Confront a variety of student and parent complaints, excuses, and problems on an hour-to-hour basis.

·        Prepares and types a variety of correspondence, reports, requisitions, forms, building handbook, form letters, newsletter articles, press releases (i.e. honor roll), etc. from notes and rough drafts. Responsible for the proper format, accuracy of content, typographical accuracy, proper grammar and logic.

·        Assembles and maintains building records and reports.

·        Assists with the registration of students and/or transfers to other schools and districts.

·        Processes/cleans up cumulative folders before sending them to middle school buildings.

·        Handles telephone communication, takes messages, and routes calls to appropriate parties.

·        Sorts, posts and/or handles mail.

·        Maintains an effective filing system (i.e. for requisitions and purchase orders, employees absences and substitute teachers, etc.)

·        Directs visitors to proper office and notifies appropriate personnel.

·        Maintains accurate attendance records and notifies parents of absenteeism when appropriate.

·        Assist with employee timekeeping through the NovaTime system.

·        Serves as a student contact. Assists students sent to office by a teacher, nurse, etc. Resolves their problems if possible or sends them to the proper party for help

·        Checks in supplies whenever appropriate.

·        Schedules conferences/meeting (e.g. parent/teacher annual conferences.)

·        Coordinate paperwork with Sodexo for free and reduced school lunches.

·        Notify district homeless liaison of any possible homeless students.

·        Notify district residency auditor of any questions regarding residence within a district or attendance area.

·        General bookkeeping including maintain accurate accounting records for activity accounts (e.g., general activity fund, student council funds, field trips, etc.)

·        Performs other related tasks may be assigned from time to time.

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