Circuit Court Judicial Assistant

SUMMARY OF RESPONSIBILITIES:
The 17th Judicial Circuit Court is accepting applications for the position of Circuit Court Judicial
Assistant. Under the direction of the Trial Court Administrator, this position joins a small team
that provides administrative support to judges of the 17th Circuit Court – Winnebago County.
Specific duties include:
• Perform legal secretarial duties for assigned judges, including mail, phone, email and
reception. Word processing, document generation, and file organization.
• Collaborate with fellow court administration team members on organizational
development and system adaptations.
• Support judiciary with data collection or procedures that advance their case management
goals.
• Assist with case scheduling, case assignment, and notices in coordination with the Office
of the Circuit Clerk.
• Aid with intake and facilitation of court documents such as correspondence, written case
decisions, legal briefs, proposed orders, jail orders, fee waivers, warrants, subpoenas, and
various court reports.
• Working knowledge of daily court schedules and meeting schedules. Preparation of court
scheduling change requests.
• Procure and maintain office supplies.
• Assist with local meetings, conferences, and travel arrangements. Preparation of meeting
minutes and reimbursement forms.
• Effective communication with attorneys, litigants, co-workers, and justice system
partners. Provide legal information and resource referrals as needed.
• Facilitation of Maintenance and Department of Information Technology work requests.
• Other related duties as assigned by the Chief Judge, assigned judges, and the Trial Court
Administrator.