Website Mercyhealth/ Javon Bea Hospital-Rockton

Job Description

Responsible for daily processing to provide timely financial information and accurate bi-weekly payroll for a multi-entity, multi-state organization. Performs other duties as assigned. May be required to work overtime during peak periods.

Essential Duties and Responsibilities
Performs timely and accurate payroll processing of assigned entities.
Distribute reports, maintain distribution lists and timekeeper statistics.
Maintains time and attendance records in timekeeping system to prepare for time entry loading into Payroll processing system. Balances the time entry load.
Maintains automated payroll deductions through badge scanning software and prepares and balances the deduction loading into Infor.
Processes, maintains and reconciles applicable earnings and deductions each pay period.
Utilizes scripts for Infor payroll processing and communicates discrepancies to the payroll coordinator, supervisor or manager.
Reviews process flows through the Human Resources system and into timekeeping system for accuracy.
Prepares reporting for staff accountant’s journal entry balancing, optional insurances, deduction registers for AP notifications in an accurate and timely manner.
Develops and maintains leadership queries/reports in timekeeping system.
Provides communication to timekeepers and educates partners on payroll processes or reminders of upcoming deadlines.
Provides timekeeper training, either through the Mercy System education software or with one-on-one classes to new timekeepers.
Maintains training guides and assists in maintaining accurate information provided on the Mercy Intranet.
Works closely with the Payroll Lead/Supervisor to complete quarterly reports as assigned and reports balancing issues
Assist partners in maintenance of W4 or direct deposit changes and provides guidance in operating self-service from the payroll perspective.
Processes past pay adjustments and retro payments as necessary.
Prepares Federal and State tax reporting for deposit.
Completes demand cycle checks if requested and approved.

Culture of Excellence Behavior Expectations
To perform the job successfully, an individual should demonstrate the following behavior expectations:

Quality – Follows policies and procedures; adapts to and manages changes in the environment; Demonstrates accuracy and thoroughness giving attention to details; Looks for ways to improve and promote quality; Applies feedback to improve performance; Manages time and prioritizes effectively to achieve organizational goals.

Service – Responds promptly to requests for service and assistance; Follows the Mercyhealth Critical Moments of service; Meets commitments; Abides by MH confidentiality and security agreement; Shows respect and sensitivity for cultural differences; and effectively communicates information to partners; Thinks system wide regarding processes and functions.

Partnering – Shows commitment to the Mission of Mercyhealth and Culture of Excellence through all words and actions; Exhibits objectivity and openness to other’s views; Demonstrates a high level of participation and engagement in day-to-day work; Gives and welcomes feedback; Generates suggestions for improving work: Embraces teamwork, supports and encourages positive change while giving value to individuals.

Cost – Conserves organization resources; Understands fiscal responsibility; Works within approved budget; Develops and implements cost saving measures; contributes to profits and revenue.


Education and Experience
High school diploma or equivalent required and a minimum of three years related experience. Working knowledge of payroll best practices. Strong knowledge of federal and state regulations.

Certification and Licensure

Skills and Abilities
Proficient keyboarding and 10 key calculator aptitude. High degree of accuracy.
Must be able to calculate FLSA overtime and a weighted average rate of pay.
Must be able to calculate tax liability and understand how to back into gross or net wages.
Must possess excellent time management skills.
Experience with timekeeping and payroll processing software.
Advanced computer skills; proficient MS Office.

Special Physical Demands
The Special Physical Demands are considered Essential Job Functions of the position with or without reasonable accommodations.
While performing the duties of this job, the employee is frequently required to sit; use hands to handle, finger, feel; reach, talk and hear. The employee is occasionally required to stand and walk. This is light work exerting up to 25 pounds of force occasionally. Specific vision abilities required by this job include constant close vision. Frequent ability to adjust focus. Prolonged sitting. Manual dexterity needed to operate telephone and keyboard.


Level of Supervision
Some independent judgment is required, but alternatives are limited by standard practices or procedures

There are no supervision duties.

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